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Once you've created a letter for
one of your ACT contacts, you might want to print
an envelope or label for this contact. You can
easily print envelopes and labels of any size in
ACT 2006.
This issue of our tips & tricks newsletter focuses
on generating envelopes and labels -- right from
within the ACT interface.
Click these links to learn more detailed information
about the the tips outlined in this issue:
As always, if you have any
questions about ACT, please do not hesitate to get
in touch with me at 866-944-2281.
Best regards,
Michael Kadlub
mkadlub@crmcoaching.com
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CRM Coaching
ACT Certified Consultants
29023 Euclid Avenue
Cleveland, OH 44092
www.crmcoaching.com
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Contact CRM Coaching
today at
866-944-2281 to schedule a full system evaluation of
your contact management setup.
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We
recommend that you purchase: |
 Managing
Contacts
with ACT 2006
$24.99
$22.49
Click here to order.
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 Most business envelopes are standard COM #10
size. You can print a COM 10 envelope using this
simple procedure.
The default COM 10 envelope template includes
field placeholders that show your return address
in the upper left corner of printed envelopes.
If you're printing on pre-printed envelopes, you
may need to remove the return address from the
envelope template. Click File | Print, and then
select the Envelopes option, highlight an
envelope template, and click the Edit Template
button. In the Template Editor, delete the
return address and save.
To print envelopes:
- Go to the contact for whom you'd like to
print an envelope. (Or, if you'd like to
print envelopes for multiple contacts,
perform a lookup of the contacts for whom
you'd like to print an envelope.)
- Click File | Print. The Print dialog box
appears.
- In the Printout type area on the left,
select the Envelopes option.
- In the white block, highlight the
Envelope #10 option.
- Click Print. The Define Filters dialog
box appears.
- In the Create report for area, select
whether you'd like to print envelopes for
the current contact, current lookup, or all
contacts in the database.
- In the Send the report output to area,
select whether you'd like to send the
envelopes directly to the printer or whether
you'd like to preview the envelopes before
printing them.
- Click OK. The envelopes will either
print or appear in the preview, depending on
the option you selected in Step 7.
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 Printing many envelopes is easy if you have a
printer that can easily accommodate large
numbers of envelopes. If your printer doesn't
feed multiple envelopes, you may find it easier
to print mailing labels. ACT can print on most
standard Avery shipping labels.
If you have a custom-sized label, you can
create your own label template. ACT ships with
many standard Avery label templates, and you can
use these templates to print mailing labels for
your contacts.
If you've printed on Avery 5160 (3 across and
10 down) labels with previous versions of ACT,
you've probably been frustrated that ACT would
only print four lines of text on the label. This
wasn't very useful if you use the second address
line! In ACT 2006, you can fit five lines of
text on the label.
To print labels:
- Go to the contact for whom you'd like to
print a label. (Or, if you'd like to print
labels for multiple contacts, perform a
lookup of the contacts for whom you'd like
to print labels.)
- Click File | Print. The Print dialog box
will appear.
- In the Printout type area on the left,
select the Labels option.
- In the white block, highlight the Avery
label size you'd like to use.
- Click Print. The Define Filters dialog
box appears.
- In the Create report for area, select
whether you'd like to print labels for the
current contact, current lookup, or all
contacts in the database.
- In the Send the report output to area,
select whether you'd like to send the labels
directly to the printer or whether you'd
like to preview them before printing.
- Click OK. The labels will either print
or appear in the preview, depending on the
option you selected in Step 7.
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 If you need to print a label size not listed
in the default list in ACT, you can create your
own custom label template. This ability to
create non-standard label templates is
especially useful if you have pre-printed
company shipping labels.
Label templates are saved as .lbl files in
the Reports folder of your database supplemental
files system.
To create a label
template:
- Click Reports | New Report Template.
ACT launches the Report Editor, and the New
Report dialog box appears.
- In the Report Types column, choose the
Contact Reports option.
- In the Templates column, choose the
Contact Labels option. Click OK.
- From the dropdown at the top of the
Create Label dialog box, select an Avery
label size. Alternatively, you could
manually specify the margins, label size,
spacing, and number of labels.
- Click OK to launch the Label Template
Editor.
- Use the Fields option on the Toolbox to
add field placeholders to your label.
- When you're finished designing the
label, click File | Save As to save the
template.
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